Bookkeeping for construction contractors in the Rio Grande Valley tracks job costs across every draw, receipt, and subcontractor payment so you know which jobs actually turned a profit — not just what the bank balance says at the end of the month.
A single job might touch a dozen different cost buckets — material receipts on a personal card, a draw deposit from the bank, a subcontractor paid by check, permit fees paid in cash at the counter. When none of it is tagged to the job it belongs to, the numbers pile up in one undifferentiated blob and there's no way to tell whether a job was profitable or a loss until long after it's finished.
Retainage and progress billing make it worse. Money that's been billed but not yet received still shows up as income in some systems, and retainage held back by a general contractor is easy to lose track of entirely. Add subcontractors who need 1099-NEC forms at year-end, and most contractors are doing job costing on a legal pad — or not at all.
Here's how job costing works once we take over your books:
Every material receipt, draw, and subcontractor payment gets coded to the job it belongs to, so you can see true cost and margin on each project.
Subcontractor payments are tracked all year so 1099-NEC forms are ready in January instead of a January fire drill.
Progress billing and retainage are recorded correctly — retainage held back doesn't get counted as income until it's actually collectible.
A monthly job-cost report shows which projects are making money and which ones are quietly eating your margin.
Contractor activity runs from residential subdivisions in Hidalgo County to storm-driven rebuild work along the coast. We handle job costing and subcontractor books for construction companies across the Valley, including:
Yes — we build a job-costing structure from scratch, coding your current and past transactions to the projects they belong to, so you can finally see profit by job instead of one blended number for the whole company.
We track subcontractor payments throughout the year and prepare the records needed to issue 1099-NEC forms by the January deadline, so you're not scrambling to reconstruct a year of payments in the first week of the year.
Retainage held back by a general contractor or bonding company is tracked separately from collected revenue, so your books reflect what's actually been paid — not money you're still owed and may not see for months.
Last updated: July 2026
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